Saturday, August 24, 2024
& Sunday, August 25, 2024

2024 Vendor Rules

All Vendors get

  • A 12' x 12' booth space or unit/trailer space. Additional booths can be reserved.
  • A listing on the Garlic Festival website at www.garlicfestival.ca featuring a link to your website, if applicable.
  • A promotional post on Facebook and Instagram.
  • A booth name and location on the Garlic Festival Visitor Guide.
  • An invitation to Vendor Buffet Dinner. Additional cost will apply. This is a ticketed event. No ticket, no entry.

In addition, Food Vendors also get

  • One power connection, if required. Additional power is available at an extra cost.
  • Water connection, if required.

General Rules

  • All vendors must carry valid event liability insurance/exhibitor coverage for the event setup, duration, and take down.
  • All property & products exhibited are done at the vendor's sole risk. The Lac La Hache Community Club will assume no responsibility for theft, fire, accidents, injury, mishaps, or damage.
  • Booth space cannot be reassigned to sublet by the original applicant.
  • Booth space is for a single vendor. No sharing.
  • Vendors must provide all tables, tents, & equipment. This includes all power cords if requesting power.
  • Vendors/exhibitors must offer tangible products, not services, for sale that are suitable for families and people of all age groups.
  • Vendors must feature BC handmade, artisanal, or grown products. Vendors cannot feature purchased retail items, commercially produced kits, mass-produced items or imports.
  • Vendors utilizing trailers onsite please note that trailers greater than 12' will require two (2) booths, trailers greater than 24' will require three (3) booths, and so on. The length is determined when the trailer is fully operational which includes any additional ramps, doors, and/or awnings.
  • NO PETS ALLOWED on the grounds. Pets are allowed in the vendor parking area only.
  • There is no ATM onsite. Vendors must accept cash or be able to process credit/debit transactions.
  • Upon approval, payment in full must be made within three (3) business days or there is a chance you will lose your spot. Setup day onsite payment will not be accepted.
  • Cancellations must be made in writing, dated no later than July 31, 2024, to qualify for a 50% refund.
  • No refunds after July 31, 2024.
  • Vendors must participate on both Festival days – Saturday and Sunday.
  • Vendors arriving later will be unable to set up or participate in the Festival.
  • Overnight camping at the Festival site is available to vendors only. No hookups. No charge. Water is available.

Important note on food handling

  • Any vendor handling food, including free samples, must be in compliance with applicable BC Health regulations.
  • Please take the time to read through the Temporary Food Market Guidelines found at the BC Provincial Health Service Authority website. These regulations will apply to any vendor serving food or offering free samples of food to the public.

  • Please note: If you have any questions regarding health regulations, please contact BC Interior Health who will direct you to the appropriate Environmental Health Officer responsible for covering the Garlic Festival in Lac La Hache:


    South Cariboo Health Protection Office
    555 Cedar Avenue
    100 Mile House BC V0K 2E0
    main: 250-395-7676

Booth Setup

  • Friday, August 23 between 12:00 noon – 9:00 pm
  • Saturday, August 24 between 7:00 am – 8:00 am
  • Vendors must check in at the vendor gate to receive their information package prior to setting up.
  • No vendor is allowed on site before 12:00 noon Friday August 23
  • Please unload vehicle & remove from park before setting up
  • Vehicles must be removed from park by 8:00 am on Saturday, August 24

Booth Takedown

  • Absolutely no packing up or takedowns until after 3:00 pm Sunday, August 25

Vendor Categories

Garlic Vendor

Description
Sells fresh garlic only. In case of a dispute regarding the product the decision of the South Cariboo Garlic Festival Director will be final.
Booth Rate
$150.00 CAD
Payment Method
e-Transfer, Bank Draft or Money Order
Registration Deadline
July 31, 2024
Product
Must offer fresh, raw, unprocessed Garlic for sale. Fresh garlic will represent the bulk (majority) of the products offered for sale in the booth.
Booth
Signs must promote Garlic. A Garlic display, illustration, or model would be desirable.
Staffing
Booth must be adequately staffed with qualified personnel at all times during festival hours.
Apply Here

Food Vendor

Description
Sells prepared foods and/or beverages for consumption on the Festival grounds.
Booth Rate
$250.00 CAD
or Trailer Rate
$23.00 CAD per foot.
Payment Method
e-Transfer, Bank Draft or Money Order
Registration Deadline
July 31, 2024
Product
  • All current BC Health Regulations must be strictly observed.
  • Food must be presented in a manner that is convenient for eating on site.
  • Foods containing Garlic or having a Garlic theme will be given first preference.
Booth
Signs must be clear and legible
Staffing
Booth must be adequately staffed with qualified personnel at all times during festival hours.
Apply Here

General Vendor

Description
Any variety of products that are BC handmade, artisanal or grown products. In addition, products with a garlic theme or creative twist would also be seen as beneficial.
The South Cariboo Garlic Festival Director will decide based on the information on the Booth Application Form if the products offered qualify the applicant for entry in this category. The decision of the Festival Director will be final.
Booth Rate
$200.00 CAD
Payment Method
e-Transfer, Bank Draft or Money Order
Registration Deadline
July 31, 2024
Product
Must offer tangible products (not services) for sale that are suitable for families and people of all age groups.
Booth
Signs must be clear and legible
Staffing
Booth must be adequately staffed with qualified personnel at all times during festival hours.
Apply Here

Community Services

Description
A non-commercial organization that is a registered non-profit society, recognized charitable service group or club, or auxiliary/support group.
The South Cariboo Garlic Festival Director will decide if applicants qualify for this category, and the Director's decision will be final. First priority will be given to organizations located within the South Cariboo area.
Booth Rate
In lieu of a booth charge each community organization applying for booth space at the Garlic Festival will be required to put in 4 hours volunteer time at the festival.
Registration Deadline
July 31, 2024
Product
Ticket raffles and draws will be allowed only if the prize is a tangible item. The prize must be made available to the winner at and during the Festival. The Director reserves the right to approve all prizes to be offered, as part of the application approval process. Draws for CASH are NOT ALLOWED.
The Festival Director will decide based on the information on the Booth Application Form if the products offered qualify the applicant for entry in this category. The decision of the Festival Director will be final.
Booth
Signs must be clear and legible and show the name of the organization.
Staffing
Booth must be adequately staffed with qualified personnel at all times during festival hours.
Apply Here