1. Information We Collect
We collect information provided through our website, including:
- Contact Forms: Names, email addresses, telephone numbers where provided, and messages submitted.
- Vendor Applications: Business and contact information, product descriptions, application details, booth requirements, and information related to invoicing and payments.
- Volunteer Registrations: Names, contact information, availability, volunteer preferences, and information required to coordinate Festival activities.
Our website may also collect limited technical information for security, troubleshooting, and spam prevention.
2. How We Use Your Information
Information collected through our website is used to:
- Respond to inquiries.
- Process vendor applications and administer vendor participation.
- Coordinate volunteer registrations, assignments, and schedules.
- Communicate important Festival information.
- Maintain financial and administrative records.
- Support Festival planning and operations.
- Protect our website against spam and unauthorized activity.
We do not sell or rent personal information.
3. Vendor and Volunteer Email Lists
The Festival maintains separate vendor and volunteer email lists using Google Workspace.
These lists are administered through the Festival's Google Workspace account and are used for Festival communications by our official email account: southcariboogarlicfestival@gmail.com .
Vendor and volunteer email lists are not shared with unrelated organizations or external mailing lists.
Access to the volunteer email list may be provided to an authorized Festival Volunteer Coordinator when necessary to organize and communicate with volunteers.
The lists are not used for unrelated commercial marketing.
4. Vendor Information Published on Our Website
Information about approved vendors may be displayed publicly to promote the Festival.
This may include business names, descriptions of products, business websites, and social media links.
Private personal contact information will not be intentionally published without appropriate authorization.
5. Storage and Security
Information submitted through our website is stored and processed using services that support Festival operations, including:
- FastComet: Website hosting and database services.
- Google Workspace: Email communications, mailing lists, and administrative documents.
Access to personal information is restricted to authorized individuals who require it for Festival administration.
We use reasonable security measures to help protect information against unauthorized access, loss, misuse, and disclosure. No internet-based system can guarantee absolute security.
6. Information Stored Outside Canada
The Festival uses third-party technology providers, including FastComet and Google, whose services may store, process, or provide access to information outside Canada.
As a result, personal information may be subject to the laws of the countries in which it is processed or stored, including lawful access requests by authorities in those jurisdictions.
We use these services to support the administration and operation of the Festival.
7. Retention of Information
The Festival maintains vendor, volunteer, and administrative records for operational, historical, and recordkeeping purposes.
We do not currently have a routine schedule for automatically deleting these records.
Information may be reviewed, corrected, or removed when appropriate, including where required by applicable privacy legislation.
8. Cookies and Website Analytics
Our website may use essential cookies to support website functionality, security, and administrative sessions.
We do not currently use Google Analytics or advertising tracking cookies.
Third-party websites and services accessed through links on our website may have their own privacy and cookie policies.
9. Sharing of Information
Personal information is used for Festival-related purposes and is not sold to third parties.
Information may be accessible to authorized Festival personnel and service providers where necessary to operate the website, process registrations, coordinate activities, and maintain administrative records.
We may also disclose information when required or permitted by law.
10. Access, Corrections, and Privacy Concerns
You may contact the Festival to request access to personal information we hold about you, request corrections, or raise a concern about how your information is handled.
Requests will be reviewed and addressed in accordance with applicable privacy legislation.
11. External Websites
Our website may include links to third-party websites, including vendor websites, social media platforms, and community organizations.
We are not responsible for the privacy practices of these external websites.
12. Changes to This Policy
We may update this Privacy Policy to reflect changes to our website, Festival operations, or privacy practices.
Updates will be published on this page with a revised date.
13. Contact Information
For questions, requests, or concerns about privacy, please contact:
South Cariboo Garlic Festival
Lac La Hache, British Columbia, Canada
Email: southcariboogarlicfestival@gmail.com
Website: garlicfestival.ca